This article is intended for use by University admins and highlights the notifications available for job postings and OCIs.


Email TemplateRecipient TypeRecipientTrigger

OCI Request Confirmed

Employer

Primary OCI Contact

Employer submits OCI registration

Job Posting Confirmed

Employer

Primary Job Posting Contact

Employer submits job posting

OCI Request Approved

Employer

Primary OCI Contact

Admin approves OCI registration

OCI Registration Rejection

Employer

Primary OCI Contact

Admin rejects OCI registration

OCI Registration Edited

Administrator

Career Center Contact for Job Postings

Employer edits an approved OCI registration, setting it back to pending

Job Posting Request Approved

Employer

Primary Job Posting Contact

Admin approves job posting

Job Posting Rejection

Employer

Primary Job Posting Contact

Admin rejects job posting

Job Posting Edited

Administrator

Career Center Contact for Job Postings

Employer edits an approved job posting, setting it back to pending

Job Application Confirmation

Student

Current Student User

Student applies to job posting

Notify Employer of Schedule Times

Employer

Primary OCI Contact

Admin selects "Notify Employer" on Schedule tab of OCI

Job Posting Closed (OCI)

Employer

Employer Job Posting Owner

Student application period ends, applications ready for employer review

Employer Confirms Interview Decision

Administrator

Career Center Contact for Job Postings

Employer selects "Confirm" on Applicants tab of OCI after making interview decisions

Interview Invitation

Student

Students Extended Interviews

Admin selects "Notify" on Applicants tab of OCI

Note: If round is configured to auto accept interview invitations for students, "Student Accepted Interview" notification is triggered instead

Interview Not Invited

Student

Students Not Extended Interviews

Admin selects "Notify" on Applicants tab of OCI

Student Accepted Interview

Student

Current Student User

Student accepts interview

Note: If round is configured to auto accept interview invitations for students, this notification is triggered instead of Interview Invitation

Student Declined Interview

Student

Current Student User

Student declines interview

Signup For Interview

Student

Current Student User

Student signs up for a time slot on the schedule

Student has Signed Up for Interview

Employer

Primary OCI Contact

Student signs up for an interview slot

Interview Reminder

Student

Student Applicants Assigned to Interview Slots

“X” number of hours before interview time (configured in site settings)

Interview Schedule (to Employer)

Employer

Primary OCI Contact

Admin uses Schedule Actions button on Schedule tab of OCI to select "Release Schedule to Employer"

Note: Releasing schedule grants employer access to Schedule tab of OCI;  admin may release schedule to employer at any time

Interview Schedule (to Student)

Student

Student Applicants Assigned to Interview Slots

Admin uses Schedule Actions button on Schedule tab of OCI to select “Notify Students” or selects "Notify Interview Time" on an individual time slot

Automatic Employer Decision Release Error

Administrator

Career Center Contact for Job Postings

Employer decision period ends and the round is configured to auto notify students of employer interview decisions, but employer has not selected “Confirm” on the Applicants tab of OCI

Automatic Interview Schedule Release Error

Administrator

Career Center Contact for Job Postings

OCI round timeline ends and the round is configured to auto release interview schedule to students/admins, but an error remains (e.g. schedule is not assigned a room)

Job Posting Application Packet Generated

Employer or Admin

Current User

User selects "Email me a Sharable Link or inputs an email in the "Share this Packet" field when generating an application packet

OCI Period Start Reminder

Employer or Student

Primary Job Posting Contact & OCI Contact or Student Applicants

Reminder time configured for OCI period occurs 

OCI Period End Reminder

Employer or Student

Primary Job Posting Contact & OCI Contact or Student Applicants

Reminder time configured for OCI period occurs

New Application NotificationEmployerPrimary Job Posting ContactStudent applies to job posting and "Notify primary job contact of new applications" setting is enabled on the job posting
Application Packet NotificationEmployerPrimary Job Posting ContactApplication period closes and "Notify primary job contact with application packet at the job posting deadline" setting is enabled on the job posting

Alternate List Notification

Student

Students Chosen as Alternates

Admin selects "Notify" on Applicants tab of OCI

Withdraw From Alternate List

Student

Current Student User

Student withdraws from alternate list

Withdraw From Interview (to Admin)

Administrator

Career Center Contact for Job Postings

Student withdraws application

Withdraw From Interview (to Student)

Student

Current Student User

Student withdraws application

OCI Interview Swap Request

Student

Student B

Student A requests to swap interview slots with student B

OCI Interview Swap Accept Confirm

Student

Student B

Student B accepts interview slot swap request from student A

OCI Interview Swap Accepted

Student

Student A

Student B accepts interview slot swap request from student A

OCI Interview Swap Declined

Student

Student A

Student B declines interview slot swap request from student A

OCI Interview Swap Expired

Student

Student A

Swap request expires 

Note: Swap request time length configured in site settings

OCI Interview Swap Cancelled

Student

Student B

Student A cancels request to swap interview slots with student B