A Time-slot style Event refers to events such as Office Hours and Mock Interviews in which students not only register to attend the event but also have to choose an available time-slot within the event.
Creating a time-slot style event:
To create a time-slot style event, choose a time-slot style Event Type on the Host an Event page. (Unsure which of your event types are time-slot style events? Click here.
Pro-tip: If you want your Employers to be able to download document packets similar to an OCI, you will need to require submission of resumes or at least one type of application document in order to trigger the availability of an application document pdf. If you do not require submission of any resumes, the export of the time-slot schedule will only be available as an excel file. To learn down to download event document packets, check out this article.
Select Save to create the event.
You will be directed to the Manage Time Slots page. Create your schedule(s) here by selecting Add Schedule.
You can either create your own schedule or choose a previously made schedule template.
When creating a schedule you can customize the length of each slot, the time in between slots, number of rooms and number of students per slot. After filling out the schedule information, click Create.
Once you create the schedule, you will have an overview of the time slots of each room. You can assign a room name and edit each time slot to manually add a student, or delete a specific time slot.
Navigating back to the Manage Time Slots page:
As an admin you can always access the page to manage time slots by clicking the Registered Students tab, then Manage Slots.
Student registration for time-slot style events:
Students select the event.
They will be directed to the Event Details tab, where they will click Select Time-Slot next to an available slot.
The system will prompt the student to confirm the registration.
- Note: Students may only register for one time-slot per event.
If enabled, the system will then populate the student’s 12Twenty Passport, which the student can use to check in to the event. Click here to learn more about 12Twenty Passports.
Q: HELP! I need to change the time of my event, but I receive an Oops Error when I select to "edit" and adjust the event time. What do I do?
A: In order to change the times of a time slot style event, you first need to edit the time slots you selected when created the schedule. Click on the "registered students" tab, then "manage slots" and adjust the slots available before editing the time of the event in the event description